EXAMPLE ADMINISTRATION SYSTEM

Complete administration systems can be built with varying degrees of complexity. For example,
take a factory with a staff of 20 to 30 people. An administration system might handle all costing requirements,
tracking and pricing componentry which combines to produce a completed product.

This componentry could be drawn from an inventory that might be updated automatically using suppliers
electronic price lists or directly over the Internet.

Once the product has been costed, the system could generate a quote.

If the quote is accepted, the job could automatically be included in a job register of current and proposed work.
This register might alert administrators to nearing completion dates, or financial over runs- so present work load
and problem areas can be identified immediately, simply by checking the job register.

Once the job is live, all purchase ordering requirements could be automatically generated by using the list of componentry
that priced the job initially, or by taking a pre-designed product list from a library of products.

Staff times could be collected be using a computer on the factory floor, with all hours entered being attributed to a
job number, thus helping to accumulate data for performance analysis purposes.

Upon completion of a job, invoices can be generated and data exported in any number of common formats. This
data can be used to drive accounting packages. Analysis reports can be created; finding jobs that are high or low
performers, identifying why and where trouble spots are. Preferred clients could soon be identified by analysing
turn over.